The Efficient Way To Manage Data Migration

Planning is the most crucial part of a migration. Every migration requires a certain amount of strategic digital transformation of the content moving from the source repository to the destination. Considerations should include search capabilities, security, mapping metadata, folder structure, and many other components that will allows users to find appropriate information. It’s critical that you spend the time to identify the problems you’re having and what is necessary to move forward.

Why Do Migrations Fail?

There are several reasons for this, most of which center around not planning. While the majority of organizations share the same desire to procure data readily, they frequently vary on how they get there. There are numerous locations at your disposal when it comes to data sorting, but without a solid plan in place, these resources can fail to perform. Be sure you’ve done your due diligence before migrating.

Wave has been performing enterprise migrations and delivering consultation services since the mid ‘90s. We’ve executed migrations for clients utilizing OpenText, Microsoft, IBM, Paperclip, and more.

Our expert team understands the different hurdles that can happen in both modern and legacy ECM applications and we’ve distilled our ways over the years as technology has evolved. Take advantage of our expertise to execute a fruitful migration and digital transformation.

What Should You Consider When Planning A Data Migration?

Take An Inventory

Take the appropriate amount of time to understand what you possess, how it’s organized, the quantity and what types of data you have, and any elements you require like versions, directions, and protocols.
Clean & Organize

Data migrations resemble moving to a new residence- decide what you want to take with you and what you can get rid of. It’s possible that you have data that is not needed. While reviewing your content, take a moment to determine opportunities for betterment particularly as it pertains to your institutional processes and metadata.
Test The Migration Process

Next, you should test your migration and identify a standard to see how drawn-out the migration will be. Also, execute a data exchange evaluation to be sure your migration pipeline is free of snags.
Check In Regularly

If you notice that your migration will take longer than planned during the criteria evaluating process, be sure to set up regular checkpoints during that window and ensure no errors arise. If they do, you can adjust your timeline.
Validate Your End Result

To make sure that what you end up with in the destination system coincides with what you began with in the source program, have a validation protocol in place. If you’ve done data cleansing during the migration, your verification should be able to justify that.
Account For New Content

Sometimes you aren’t able to make the whole system read-only during a migration, and new content is created. You’ll want to ensure to show any new metadata and any new information that’s created.
Leverage AI Where Possible

Many programs now offer Artificial Intelligence tools that can automate the content orchestration process of your migration. Should you decide to use this element, you can use existing metadata, and augment it with the assistance of your AI capabilities.